Eligibility and Supporting Document Requirements

2019 Cycle

as of May 9, 2018


The following is the list of eligibility and supporting document requirements for all applicants to the Alberta International Medical Graduate (AIMG) Program. 

To complete the 2019 Cycle application, submission of the online AIMG Program application, submission of the supporting documents package and document sharing through physiciansapply.ca are all required. Supporting documentation is comprised of documents which substantiate the information provided by the applicant on the AIMG Program online application form.
 

Applicants should confirm that they meet the intake criteria for Alberta IMG-designated positions through CaRMS before initiating an AIMG Program application.

Please be familiar with the Application Process and “The Fine Print” (Terms and Conditions, Rules of Conduct, Document Notarization, and Application Fee) along with these Eligibility and Supporting Document Requirements before preparing an application.

Administrative Exceptions: any exceptions to the supporting document requirements described for each eligibility requirement must be requested in writing to aimg@ucalgary.ca between May 1, 2018 – 3:30 PM MT June 5, 2018.

NOTE: Meeting the eligibility requirements listed here and a 2019 Cycle MMI score will allow candidates to participate in the 2019 CaRMS match for IMG-designated residency positions in Alberta. Residency programs may ask for additional criteria over and above the AIMG Program eligibility requirements.

Applicant Identity Verification

All AIMG Program applicants must have their identity verified by an Alberta Notary Public using the Alberta International Medical Graduate Program – Applicant Identity Verification form. The  form must be notarized by a Notary Public in the province of Alberta between December 4, 2017 and June 5, 2018. Documents certified by a Commissioner for Oaths will not be accepted.

The name used on the Applicant Identity Verification form must be the same as the name submitted on the online application form.

A passport size (50mm x 70mm) photograph of the applicant, taken within six (6) months of the online application close, is required to be attached to this form.

Additional documentation is required if a Legal Change of Name and/or Name Variations appear within an applicant’s supporting documentation.

If an applicant’s surname or given name(s) differ within their supporting documentation from what is on their application form, and the name is a legal name change, a notarized copy of ONE of the following must be provided in the supporting documents package or shared through physiciansapply.ca:

  • marriage certificate and a certified English translation (if applicable)
  • “Change of Name” order issued by a Court of Competent Jurisdiction

NOTE: It is recommended to share these documents through physiciansapply.ca as they may also be required for your CaRMS application.

If an applicant’s surname or given names are different within their supporting documentation than on their application form, and the differences are not the result of a legal name change, the applicant must provide a letter explaining the name inconsistencies. The AIMG Program reserves the right to request further documentation. A sample name variations letter can be found on the Forms page.

Medical Education

All applicants must meet ONE of the following criteria:

  • have a medical degree (e.g., MD, MBBS, or MCChB) in allopathic medicine from a medical school not accredited by the Liaison Committee on Medical Education (LCME) or the Committee on Accreditation of Canadian Medical Schools (CACMS), generally those outside of Canada and the United States. The medical school must be listed in the World Directory of Medical Schools and be recognized in Canada.
  • be in the final year of study at a medical school outside of Canada and the United States which is listed in the World Directory of Medical Schools and is recognized in Canada. Applicants in the final year of medical school must have their degree conferred by December 31, 2018.
  • be in the final year of study at an accredited Osteopathy school in the United States. Applicants in the final year of medical school must have their degree conferred by December 31, 2018.
  • be a graduate of an accredited Osteopathy school in the United States.

To check whether a medical school is recognized in Canada, locate the school in the World Directory of Medical Schools, and click on the Sponsor Notes tab. A note for “Canada” indicates that the medical school is recognized in Canada. It is the responsibility of the applicant to verify that the diploma-granting medical school meets the requirements stated above.

Applicant must provide proof of completion of their medical degree by sharing access of their medical degree within physiciansapply.ca with the AIMG Program. The status of the document must be at least “Reviewed and accepted” at the time of application.

Access to this document must be shared with the AIMG Program by 3:30 p.m. MT June 5, 2018 or the application will be deemed incomplete. The degree must have a status of “Verification Returned: PASSED” by August 1, 2018.

Applicants whose degree will be conferred by December 31, 2018 are eligible for the 2019 Cycle if the official degree is housed within physiciansapply.ca, access shared with the AIMG Program and the source verification process started (status “Reviewed and accepted”) by January 15, 2019.

Status in Canada

All applicants to the 2019 Cycle of the AIMG Program must be either a Canadian Citizen or a Permanent Resident of Canada, as defined by Immigration, Refugees and Citizenship Canada. Status achieved no later than December 4, 2017.

Provide a notarized copy of ONE of the following:
  • your Canadian Passport – must be valid as of June 5, 2018
  • your Canadian Citizenship Certificate (front AND back)
  • your Canadian Citizenship Card (front AND back).

Please be advised that the Citizenship Letter of Congratulations will not be accepted.

Provide a notarized copy of their Permanent Resident Card (front AND back) – must be valid as of June 5, 2018 and the ‘PR Since Date’ must be no later than December 4, 2017

NOTE: Applicants who are awaiting receipt of their Permanent Resident Card may submit a notarized copy of ONE of the following:

  • their Confirmation of Permanent Residence (COPR) – which must be valid (not expired) as of June 5, 2018 and must be legible. The ‘Became P.R. on’ date must be no later than December 4, 2017.
  • their Certified Attestation of Permanent Resident Status in Canada issued by the Immigration, Refugees and Citizenship Canada (or Department of Citizenship and Immigration Canada). Attestation must be valid (not expired) as of June 5, 2018 and must be legible. The ‘Became P.R. on’ date must be no later than December 4, 2017.

Alberta Residency

Applicants to the 2019 Cycle of the AIMG Program must demonstrate that they are an Albertan by ONE of the following methods:

A.   Full-time attendance at an accredited Alberta senior high school for 2 or more years, at least two semesters per academic year.

B.   Full-time attendance at an accredited postsecondary institution in Alberta in an undergraduate program for 2 or more years; at least two semesters per academic year.

C.   Physical presence and continuously living on a day-to-day basis in the province of Alberta for 24 weeks including December 4, 2017 to May 18, 2018. Applicants using this criteria must be an Albertan: having valid Alberta government issued identification (i.e. driver’s license, ID card), maintaining identification from no other Canadian province or territory and whose current health care benefits are funded by Alberta Health.

NOTE: Prospective applicants who are currently attending studies outside of Alberta and who do not meet the Alberta residency requirement by way of option A or B are not eligible to apply for the current Cycle.

Official or a notarized copy of official Alberta Senior High School Transcript in the revised format, implemented in 2015. A “Detailed Academic Report” is not required.

Transcript must prove at least two semesters per academic year of full-time study.

If the program was delivered through distance education, additional documentation may be required.

Official or a notarized copy of your official undergraduate program transcript from an accredited postsecondary institution in Alberta.

Transcript must prove at least two semesters per academic year of full-time study for 2 or more years.

If the program was delivered through distance education, additional documentation may be required.

There are four (4) parts to this proof:

 

1.   Alberta Residency Statutory Declaration

AIMG Program Alberta Residency Statutory Declaration form can be found on the Forms page. Form to be completed between May 1, 2018 – June 12, 2018. All fields must be completed and the form notarizedThis form will be available online on May 1, 2018.

NOTE: Applicants must have permanent resident status or citizenship in Canada prior to establishing residency in the province of Alberta.
 

2.   Official Letter of Employment OR Letter of Participation prepared by AIMGA (Alberta International Medical Graduates Association)

Original signed Letter(s) of Employment on employer’s letterhead. The letter(s) must include the date* the letter was prepared, employee’s name and address, employment status (e.g. regular, casual, contract, etc.), date of hire (must be on or before December 4, 2017), and employer’s contact information. Letters offering employment and employment contracts will NOT be accepted. A sample employment letter can be found on the Forms page.

AIMGA Letter of Participation attesting to applicant’s presence and participation in AIMGA programs are prepared at the sole discretion of AIMGA administration. Information on how to request this letter will be posted on the AIMGA website. Please be aware that AIMGA requires time to research and prepare each letter.

*Letters must be dated between May 1, 2018 – June 12, 2018
 

3.   Alberta Operator’s Licence or Alberta photo identification card (non-operator’s) 

Notarized copy of applicant’s valid Alberta Operator’s Licence OR Alberta photo identification card (non-operator’s). Card must show your current address in order to be valid.

NOTE: Interim licences or interim ID cards will NOT be accepted.
 

4.   Alberta Personal Health Card

Notarized copy of the applicant’s valid Alberta Personal Health Card. Applicant must be currently eligible for Alberta Health Care Insurance coverage.

English Language Proficiency

The AIMG Program aligns its requirements for proof of English Language Proficiency (ELP) with those of the College of Physicians and Surgeons of Alberta (CPSA).  All applicants must provide CPSA-acceptable evidence of their ELP; this must remain valid up to and including May 1 of the match year. For more information, please refer to www.cpsa.ca/language-proficiency.

All applicants to the 2019 Cycle must provide current evidence of English language proficiency by way of ONE of the following options:

A.   IELTS Academic (International English Language Testing System) exam results dated no earlier than April 29, 2017 (result must be valid for 2019 Externship) AND minimum scores of 7.0 in each of the components on a single test.

  • When booking an exam seat, consider the amount of time required to receive your results to avoid missing the application submission deadlines. Applicants taking an exam after mid-May 2018 should be aware that their results may not be available before the online application portal closes. Only IELTS Academic results may be sent to the AIMG Program office as a single document after the supporting documents submission deadline. Deadline for submission of IELTS results is July 11, 2018 3:30 PM MDT.  ALL other supporting documents must be received by the AIMG Program office by the Supporting Documents submission deadline. 

B.   English language proficiency testing waived by the College of Physicians & Surgeons of Alberta (CPSA).  Please refer to www.cpsa.ca/language-proficiency.

NOTES: 

  • Previous CPSA licensure does not guarantee an exemption, please contact the CPSA for further information.
  • License related exemptions are subject to CPSA approval. The AIMG Program File Review Committee will verify your ELP status with the CPSA. Should this inquiry return as “not approved” the AIMG Program ELP requirement will be considered NOT met. Please contact the CPSA for more information and the suitability of this option for you. Allow ample time for the CPSA is assess your situation. CPSA decisions are final. 
  • Changes have been made to the deadline and manner in which IELTS Academic test results may be submitted to the AIMG Program. See Option A above.

Provide a copy of their IELTS Academic Version Test Report Form (TRF)
  • Submit a copy of your medical school degree printed from your physiciansapply.ca account
OR
  • Submit a copy of your medical school student identification card
OR
  • Submit a copy of your most recent CPSA Practice Permit, effective date must be on or before June 5, 2018. *Revised*

Medical Council of Canada Qualifying Exam Part 1

All applicants must have a passing grade on the Medical Council of Canada Qualifying Exam (MCCQE) Part 1 by July 16, 2018.

Applicants and future applicants are urged to refer to the Suggested Timelines for MCC Exams for AIMG Program Applicants for scenarios based on graduation date to assist in planning an AIMG Program application.

NOTE: A PASS standing for the Medical Council of Canada Evaluating Exam (MCCEE) is prerequisite for the MCCQE Part 1.

Access to these documents must be shared with the AIMG Program through physiciansapply.ca by the online application closing date of June 5, 2018 or the application will be deemed incomplete. Documents must remain shared until CaRMS Match Day.

  • Medical Council of Canada Qualifying Examination Part 1 (MCCQE Part 1) Statement of Results
  • Medical Council of Canada Evaluating Examination (MCCEE) Statement of Results

Access to the following document must be shared with the AIMG Program through physiciansapply.ca by the online application closing date of June 5, 2018 or the application will be deemed incomplete. Document must remain shared until CaRMS Match Day.

  • Medical Council of Canada Evaluating Examination (MCCEE) Statement of Results

Applicants who will take the Spring 2018 exam will have results pending until the Medical Council of Canada Central Examination Committee meets in June 2018. Access to the following document must be shared with the AIMG Program through physiciansapply.ca by July 16, 2018. Document must remain shared until CaRMS Match Day.

  • Medical Council of Canada Qualifying Examination Part 1 (MCCQE Part 1) Statement of Results.  A PASS standing must be achieved in this exam.

Medical Council of Canada NAC Exam

Applicants must have a PASS standing for the Medical Council of Canada National Assessment Collaboration exam to be eligible for the 2019 Cycle. The last possible date to take this exam for the current cycle is Fall 2018.

Access to this document must be shared with the AIMG Program through physiciansapply.ca by the online application closing date of June 5, 2018 or the application will be deemed incomplete. Documents must remain shared until CaRMS Match Day.

  • Medical Council of Canada NAC Statement of Results

Applicants who do not have a PASS standing for the NAC exam must register through physiciansapply.ca. Once registered, the applicant will be issued a payment transaction receipt in PDF format in their “Account History”.

This receipt is your proof of registration for the Fall 2018 NAC exam. Print a copy and include it in your supporting documents package.

Applicants must have a PASS standing for the NAC exam when the AIMG Program submits the final CaRMS eligibility list in November.

Applicants who have a PASS standing AND plan to re-take the NAC exam must register through physiciansapply.ca. Once registered, the applicant will be issued a payment transaction receipt in PDF format in their “Account History”.

This receipt is your proof of registration for the Fall 2018 NAC exam. Print a copy and include it in your supporting documents package.

In addition, access to your current PASS standing must be shared with the AIMG Program through physiciansapply.ca by the online application closing date of June 5, 2018 or the application will be deemed incomplete. Documents must remain shared until CaRMS Match Day.

  • Medical Council of Canada NAC Statement of Results

Applicants must have a PASS standing for the NAC exam when the AIMG Program submits the final CaRMS eligibility list in November.

 Administrative Exceptions

Applicants may request an exception to any of the supporting document requirements (i.e. cannot share exam results on physiciansapply.ca; unable to have documents notarized in Alberta). The exception process is listed below:

  • Request for exceptions must be sent via email to aimg@ucalgary.ca between May 1, 2018 – June 5, 2018, with the subject line “Request for Administrative Exception” and a brief description of the nature of your request. Please allow adequate time to complete the next step.
  • After your email is processed, you may be sent a form for completion requesting details about the nature of your circumstances. The deadline to submit the completed form is 3:30 p.m. MT on June 5, 2018. The File Review Committee will then review your completed form and determine whether an exception will be granted.
  • The decision on your Administrative Exception request will be communicated to you via email with personalized instructions for your supporting documents package.